What is payroll software?

Payroll software is a digital payroll solution for managing and automating the employee payment process. Common features include calculating employee wages, subtracting withholdings and deductions, and generating the direct deposit file. When you use a payroll solution, the process is automated for ease of use without taking away your ability to edit wages or deductions to accommodate special circumstances.

What are the benefits of an online payroll solution?

The benefits of an online payroll solution include: Reduced time spent on payroll processing, leaving you with more time for strategic initiatives. Improved compliance with state and federal laws and streamlined tax filing processes. Decreased likelihood of costly payroll errors. Easier access to essential documents for employees through self-service portals, including pay stubs and W-2s.

What is cloud-based payroll?

Cloud-based payroll software is hosted online and accessed through the internet, rather than software installed on your business premises or through an outsourced solution. This allows HR professionals and employees to securely access payroll information and functionality from any location, at any time, even if they aren’t in the office.

How do I switch payroll providers?

Switching payroll providers doesn’t have to be complicated. The first phase involves requesting a demo and proposals from your candidate payroll vendors. Once you’ve chosen a new provider, you’ll need to review your current payroll contract and request pertinent documents (like payroll records, employee information, and other tax related forms). Before you officially make the switch, coordinate tax filings, and let internal stakeholders know about the change – then you can officially transition and go live with your new payroll solution. For more detailed information, review our guide to switching payroll companies to learn more about how to make your transition as seamless as possible.

Does Paylocity Provide General Ledger Mapping?

Yes, Paylocity offers self-serve, customizable General Ledger mapping to easily keep your financials up to date.

What is HR Software ?

HR solutions (or human resources solutions) is a term that captures all the technology used to manage your workforce – from people to process. An HR solution can encompass a wide variety of human resource management tools including payroll, time and attendance, talent management, benefits administration, compliance, and more. Many HR software solutions dive in further and offer data analytics and reporting to help guide decision-making for human resources professionals. Paylocity’s intuitive, cloud-based modern workforce solution is an all-in-one platform that goes beyond what standard HR software solutions provide. Our suite helps build a curated engagement experience before your employees’ first day with a focused approach on learning and development, communication, and connection. We partner with you from day one to deliver on your unmet needs so you can get back to what matters most – your people.

How is HR Software Used?

HR software is used to assist your company’s human resources team, usually though automating manual, administrative tasks, storing and organizing employee data, and quickly pulling reports. Depending on the provider, HR software typically has an aspect of employee self-service as well, where employees can update information on their own, enroll in benefits, and look at tax forms – like W-2s – to avoid burdening their already overwhelmed HR team.

Why is HR Software Important?

Between managing payroll, cutting checks, employee training, and maintaining compliance, HR professionals have a full plate. Manually keeping up with these tasks, however, is even more time-consuming and demanding. Having HR software in place to streamline these processes not only helps remove the risk of human error, but also allows your team to free up time for other important initiatives that your company has prioritized – like employee engagement and diversity and inclusion. By simplifying the way you work, you can empower your team to take bold actions. Learn more about how Paylocity’s HR software solutions can help advance your modern workforce.

What is a Good HR Software for Small Businesses?

Small businesses may be small in size, but not in impact. A good HR software for small businesses is one that feels and acts like a partner – one that truly understands your individual challenges, working together to minimize risk, cuts down on manual labor, and empowers employees to self-manage their own HR data. Paylocity understands small businesses because we’ve been using our own platform since the beginning. We know the resources you need to stay competitive – and we know how we can help. Find out how we can help you gain a competitive advantage today with our HRMS, Small Business Solutions.

Do I Need HR Management Software ?

No matter your industry type or size, every organization can benefit from having a human resources management (HCM) tool that is tailor-made to meet their unique needs Leveraging HR technology that adapts with constantly changing regulations and an ever-evolving workforce can only better prepare you for a solid, successful tomorrow. Future-proof your business today. See how we can help customize a HCM solution for your industry.

How Can I See a Demo of the HR Software

We’re so glad you asked. Click here to speak with one of our solutions experts and find out how Paylocity can work for you!

What is benefits administration software?

Benefits administration software is a software solution designed to automate benefits administration. These software solutions typically have features for enrollment, premium calculation, medical expense deduction, and payments to benefits providers.

What does a payroll and benefits administrator do?

A payroll and benefits administrator applies compensation and benefits policies in an organization. They may calculate wages, process payroll, deduct benefits, lead open enrollment, and submit benefits applications.

How do you administer employee benefits?

To administer employee benefits, you must choose which benefits to offer, educate employees, hold open enrollment, deduction premiums, and pay benefits providers each month.

What are the four major types of employee benefits?

The four major types of employee benefits are medical insurance, life insurance, retirement plans, and disability insurance. Most other benefits fall under one of these categories. Learn More: The 14 Best Employee Benefits to Dazzle Your Talent

What are fringe benefits?

Fringe benefits are perks you provide to your employees outside of salary. Some common examples include tuition reimbursement, life insurance, disability insurance, meals and snacks, free subscriptions, and more.

What are examples of HR analytics?

HR analytics, also known as people analytics, refers to the process of collecting, analyzing, and interpreting data related to human resources in order to make better decisions and improve organizational outcomes. Here are some examples of HR analytics: Recruitment analytics Turnover analytics Performance analytics Learning and development analytics Diversity and inclusion analytics Compensation analytics

What type of HR reporting does Paylocity provide?

On your dashboard, you get: At-a-glance visibility into the health of your workforce and employee sentiment Peer benchmarks based on similar-sized companies in your industry across our 35,000 clients Customized recommendations with easy-to-follow next steps to drive engagement

How can analytics be used for HR decisions?

HR practitioners can use analytics to identify trends and develop strategies for improving a variety of areas related to human resources management. For example, analytics can help organizations to identify patterns and trends in employee behavior, such as turnover rates, absenteeism, and performance metrics. This information can then be used to develop strategies to improve workforce performance and productivity, reduce turnover, and optimize employee engagement and retention. Similarly, analyzing data related to hiring trends, turnover rates, and workforce demographics can help organizations forecast future workforce needs and plan accordingly.

How can HR help organizations with employee engagement?

HR analytics can be used to evaluate the effectiveness of HR programs and initiatives to engage employees. For example, by tracking metrics related to employee satisfaction, engagement, and retention, organizations can evaluate the impact of HR programs such as employee training, wellness initiatives, and performance management. This information can be used to refine and improve these programs, and to identify areas where additional support or resources may be needed.

What are the four types of payroll taxes?

At the federal level, the main payroll taxes organizations see are for Social Security, Medicare, and Unemployment. While federal income tax is paid just by employees, organizations do have to withhold and deposit the funds to pay this tax on each employee’s behalf, as well as file returns for these deposits every quarter or year. Medicare taxes don’t have a wage base limit, but they do have an Additional Medicare Tax for wages above certain amounts.

Are payroll tax services deductible?

In general, tax preparation fees are considered an “ordinary and necessary” expense for business owners and are deductible on Schedules C, F, and E.

Does Paylocity do your taxes?

Yes, our tax preparation services experts will accurately prepare, review, and file the necessary documents for you. We're a Registered Reporting Agent with the IRS in all 50 states, Puerto Rico, the Virgin Islands, and Guam. We help you prepare and file: 940 federal unemployment returns and 941 quarterly returns Federal and state unemployment tax returns State and local withholding tax returns State and local annual reconciliation All W-2s and file with the Social Security Administration We can also provide and file 1099-MISC forms (employee and employer copies) and give you quarterly and year-end reporting through our dashboards so you can visualize year-end tasks. Save time and get the support you need to put the confidence back into online tax filing.

What is wage garnishment?

Wage garnishment is a legal process requiring an employer to withhold a portion of an employee’s earnings to repay a debt. The wage garnishment order will come from a court or government agency, such as the IRS, outlining the details of the request. Employers must comply with this order, otherwise, penalties can add up quickly.

What are the most wages that can be garnished?

Federal law — Title III of the Consumer Credit Protection Act — mandates how much an employer can withhold from an employee’s earned wages. The amount subject to withholding is applied to an employee’s disposable earnings, which is the amount remaining after legally required deductions, such as income taxes. The maximum weekly amount is determined by one of two figures, whichever results in the lowest amount: 25% of an employee's disposable earnings, or The difference between their weekly disposable earnings and 30 times the federal minimum wage (as of writing, $7.25 x 30 = $217.50). Example: $250 (weekly earnings) - $217.50 = $32.50 (maximum withholding).

What are the types of garnishments?

Wage garnishments are sorted into three categories: state, federal, and private. Employees must pay federal debts first, so any wage garnishment requests from federal agencies will precede state-level or private. Though wage garnishment can apply in many different debt contexts, a handful are the most common: Unpaid taxes Overdue child support payments, alimony, or medical support Defaulted government student loans Creditor garnishments

How does wage garnishment work?

How the wage garnishment process unfolds depends on federal and state laws. First, you must notify your employee immediately in writing that you’ve received a wage garnishment order. Some garnishments may have a standard form that serves this purpose. In the case of a federal levy, form 668 can cover this communication with your employee. It’s best to communicate this information to your employee within one week of receiving the order. Employers should prioritize notifying HR or payroll departments of the garnishment so relevant information can be entered into payroll and ensure payments are sent to the correct agency or entity. Employees can find a garnishment in the deductions section of their pay stub. It’s listed as a code corresponding to the type of garnishment the employer applies to the employee’s disposable earnings.

What is on demand payment?

On demand payment allows employees to obtain a portion of their wages as they acquire them throughout their pay period. As an employer, you can opt into this feature and choose which employees have access to it. Employees can then request advanced wages as needed.

What are the benefits of on demand payment?

On demand pay offers the opportunity for employees and employers to be flexible with wages in multiple ways: For employees: On demand wages allow access to a portion of earned money when they need it most, in advance of the next regularly scheduled pay date. This provides more financial security and flexibility for an employee when dealing with unexpected financial situations. For employers: Payment on demand can provide greater employee retention and satisfaction by helping reduce financial burden as needed. Advanced wages can also be an enticing perk for hiring candidates in a competitive talent market. It’s easy to offer, too! Paylocity’s On Demand Payment solution takes care of the logistics – Funds come from earned wages as well, so there’s minimal impact on your usual payroll processes. Read more about the benefits of on demand payment in our resource library.

What is expense management software and why is it important?

Expense management software automates the submission, approval, and reimbursement of employee expenses. Utilizing software to submit and approve expenses can reduce the likelihood of errors, expedite reimbursement, and improve compliance.

Why use an expense management system?

Global businesses and small businesses alike benefit from automated expense management. These businesses choose expense management software for several reasons: To improve the user experience for employees submitting expenses. To reduce the amount of time employees and managers spend on expense reports. To reduce how long it takes for employees to be reimbursed for their expenses. To improve expense tracking. To improve compliance with expense reimbursement policies.

How do you manage expense reports?

To manage expense reports: Develop a policy that outlines covered expenses and the deadlines and process for submission and payment. Implement expense management software to streamline and simplify the process. Ensure all expense reports are reviewed and approved by a supervisor. Audit a percentage of expense reports quarterly for compliance with policy and IRS guidelines.

How do I access my W-2's and other tax forms?

Follow our guided steps or watch a video on how to access your W-2s.

What's the easiest way to file my taxes?

If you’re filing your taxes through one of our tax filing partners, you can automatically and securely import your W-2 information and file your taxes today.

What do I do if there is an error on my W-2, 1095, or 1099?

Please contact your HR team—even if you aren’t employed there anymore.

How do I find and print a pay stub?

Get your paystub on desktop To print a single past paycheck or multiple paychecks, Log into Paylocity and navigate to Employee Self-Service Select the Pay tab and click Checks. Select the paycheck date and click Download Paystub. If you need to print multiple paystubs, select the appropriate pay weeks you need, then choose View Summary. Right-click on the summary and select Print. Get your paystub on the mobile app In the menu, choose Pay and select the envelope icon in the top-right corner. You'll be prompted to create a password. Once you have a new password, you can email a PDF of your most recent pay stub. You can also email past paychecks by selecting History at the bottom of your screen. Select a check date, then click the envelope icon at the top-right corner of the screen.

My company no longer exists. How do I get my pay stubs, W-2s, or other documents?

For security purposes, we cannot access or share employee information with anyone other than the Paylocity administrator at each company, even if you are no longer employed there or the company is no longer in operation. You can obtain your past tax documents by contacting your current or former employer’s HR department for more information. You can also contact the IRS directly.

How do I see my PTO balance?

Desktop: Log into Paylocity, navigate to Employee Self-Service, and select Time Off to see your PTO balance. Selecting Request Time Off lets you see your accrual balance and the number of hours or days available on the request date. Mobile: Select Time Off from the main menu. Select the Balance tab. Select Time Off Type to view your balance details. PTO Balance Types: Available: The balance is available as of today. Used Since: Balance has been used since the last payroll run. Last Balance: Current available balance in HR & Payroll. Future Approved: Approved balances for future requests beyond the current pay period.

How do I update my direct deposit information?

Log into Paylocity and select Employee Self-Service. Once in the Employee Self-Service portal, select Pay and then select More. Next, select the Direct Deposit Accounts tab, then select an existing bank account or Add New Direct Deposit Account from the Add or Edit Account dropdown menu. Select an option from the Account Type dropdown menu. Mobile: From the main menu, select your name, swipe to the bottom, and tap Edit. Make sure to save your edits. If you cannot make these changes, please contact your employer’s HR department for more information.

How do I update my address, phone number, or personal information?

Update your personal information from desktop Log in to Paylocity and select Employee Self-Service from the main menu. Select View Employee Record, then Personal, and Edit Contact on the welcome card. Be sure to click Save before exiting. Update your personal information on the mobile app At the top of the menu, select your name and company. Click the pencil icon to update personal information. Select Save. Depending on the level of employee access your employer grants, you may be unable to adjust your profile. In that case, please contact your employer for assistance.

Payroll software is a digital payroll solution for managing and automating the employee payment process. Common features include calculating employee wages, subtracting withholdings and deductions, and generating the direct deposit file. When you use a payroll solution, the process is automated for ease of use without taking away your ability to edit wages or deductions to accommodate special circumstances.

Sed do eiusmod tempor incididunt?

The benefits of an online payroll solution include: Reduced time spent on payroll processing, leaving you with more time for strategic initiatives. Improved compliance with state and federal laws and streamlined tax filing processes. Decreased likelihood of costly payroll errors. Easier access to essential documents for employees through self-service portals, including pay stubs and W-2s.

Labore et dolore magna aliqua?

Cloud-based payroll software is hosted online and accessed through the internet, rather than software installed on your business premises or through an outsourced solution. This allows HR professionals and employees to securely access payroll information and functionality from any location, at any time, even if they aren’t in the office.

Ut enim ad minim veniam?

Switching payroll providers doesn’t have to be complicated. The first phase involves requesting a demo and proposals from your candidate payroll vendors. Once you’ve chosen a new provider, you’ll need to review your current payroll contract and request pertinent documents (like payroll records, employee information, and other tax related forms). Before you officially make the switch, coordinate tax filings, and let internal stakeholders know about the change – then you can officially transition and go live with your new payroll solution. For more detailed information, review our guide to switching payroll companies to learn more about how to make your transition as seamless as possible.

Quis nostrud exercitation ullamco?

Yes, our comprehensive offering provides options ranging from specialized implementation and customized reporting to low-maintenance self-service tools that empower you to configure, maintain, and create journal entries on your own. And whenever you need support, it’s provided by a dedicated team of subject matter experts who are specifically trained on our GL solution.

What is payroll software?

Payroll software is a digital payroll solution for managing and automating the employee payment process. Common features include calculating employee wages, subtracting withholdings and deductions, and generating the direct deposit file. When you use a payroll solution, the process is automated for ease of use without taking away your ability to edit wages or deductions to accommodate special circumstances.

What are the benefits of an online payroll solution?

The benefits of an online payroll solution include: Reduced time spent on payroll processing, leaving you with more time for strategic initiatives. Improved compliance with state and federal laws and streamlined tax filing processes. Decreased likelihood of costly payroll errors. Easier access to essential documents for employees through self-service portals, including pay stubs and W-2s.

What is cloud-based payroll?

Cloud-based payroll software is hosted online and accessed through the internet, rather than software installed on your business premises or through an outsourced solution. This allows HR professionals and employees to securely access payroll information and functionality from any location, at any time, even if they aren’t in the office.

How do I switch payroll providers?

Switching payroll providers doesn’t have to be complicated. The first phase involves requesting a demo and proposals from your candidate payroll vendors. Once you’ve chosen a new provider, you’ll need to review your current payroll contract and request pertinent documents (like payroll records, employee information, and other tax related forms). Before you officially make the switch, coordinate tax filings, and let internal stakeholders know about the change – then you can officially transition and go live with your new payroll solution. For more detailed information, review our guide to switching payroll companies to learn more about how to make your transition as seamless as possible.

Does Paylocity provide general ledger mapping?

Yes, our comprehensive offering provides options ranging from specialized implementation and customized reporting to low-maintenance self-service tools that empower you to configure, maintain, and create journal entries on your own. And whenever you need support, it’s provided by a dedicated team of subject matter experts who are specifically trained on our GL solution.

Will Paylocity integrate with my existing accounting software?

Yes! Paylocity includes more than 350 ready-to-use integrations, including top accounting platforms like QuickBooks, Concur, Oracle NetSuite, Xero, Sage, and others. Paylocity also offers customizable general ledger mapping to streamline the transfer of data between our platform and your accounting software.

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