Senior Events Specialist

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

As part of the Sales & Marketing team, you’ll help us solve challenges and succeed as you grow and understand the unique needs of our clients and tailor easy-to-use solutions to deliver the performance they need. 

With a position in Sales & Marketing, you’ll strengthen our relationships with clients, anticipate their needs, and think outside the box to unlock new possibilities.

Role Overview: The Senior Event Specialist will take an assistant lead role in planning, managing, and executing meetings, conferences, and events, and tradeshows. With event attendance ranging, this role requires an experienced professional adept at delivering high-impact events from concept to post-event analysis. This role also involves strategic oversight of event operations, vendor management, budgeting, and the continuous improvement of event processes. The Senior Event Specialist will collaborate closely with internal departments and external partners to ensure seamless, top-tier event execution. This role will report to an Event Manager. 

Key Responsibilities:

• Event Planning & Strategy:
  • Assist with the end-to-end planning, coordination, and execution of major events, conferences, and tradeshows, webinars, etc. as assigned.
  • Work collaboratively with Paylocity’s leadership team to ensure event objectives align with organizational goals and strategy.
  • Play a pivotal role in designing creative event experiences that drive engagement and value for attendees.
  • Manage BEOs, including food selections, room setups, audiovisual requirements, and event schedules in collaboration with venues.
  • Collaborate with the marketing department to create, review, and approve event signage.
  • Manage the onsite placement of signage to ensure proper visibility and branding.
  • Coordinate the fulfillment of sponsorship agreements, ensuring sponsor needs are met (if applicable).
  • Ability to assist in the development and management of mobile applications for major events, ensuring smooth integration of digital tools to enhance attendee experience.
  • Provide event-related support to internal departments, including marketing,       advocacy, and the executive team.
  • Organize pre-event site visits to ensure venue logistics align with event requirements.
  • Provide event planning support for internal meetings, pop-up events, and other ad-hoc company functions.
• Registration & Attendee Management:
  • Oversee the development and maintenance of event registration platforms and databases.
  • Manage complex attendee inquiries and deliver high-level customer service throughout the registration process.
• On-site Event:
  • Lead on-site event operations, including registration management, vendor coordination, and event logistics.
  • Provide leadership to Specialists in troubleshooting and ensuring the smooth execution of events.
  • Serve as one of the contacts for internal and external stakeholders during live events.
• Vendor & Supplier Management:
  • Establish and manage relationships with key vendors, suppliers, and venue partners.
  • Negotiate contracts and ensure all event-related needs, including AV, catering, and logistics, are met to high standards.
• Budgeting & Financial Oversight:
  • Assist to oversee event budgets, ensuring costs are tracked, managed, and kept within allocated limits.
  • Review and reconcile final event bills, addressing any discrepancies directly with vendors or venues.
• Post-Event Analysis & Reporting:
  • Conduct comprehensive post-event evaluations, including the collection and analysis of attendee feedback.
  • Develop detailed post-event reports and present key findings and recommendations to leadership.
• Travel Requirement:
  • 20% - 30% Travel may be required, depending on assigned events. 

Required Skills and Qualifications:

• 4-6 years of experience in event planning or event management in a corporate or association environment.
• Proven track record of independently managing and executing high-level events.
• Strong leadership skills with the ability to manage multiple stakeholders and high-pressure situations.
• Experience collaborating with cross-functional teams, including sales, marketing, and communications.
• Excellent organizational, communication, written, negotiation, and multitasking skills.
• Superior customer service orientation with a proactive problem-solving approach.
• Experience managing event budgets and contracts.
• Bachelor’s degree in event management, hospitality, marketing, or a related field.
• Willingness and ability to travel frequently for events. 

Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.   

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.  

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact LeaveBenefits@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. 

This role can be performed from any office in the US. The pay range for this position is $63,000 - $78,000/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.