Managing employee accounts can feel cumbersome and manual, but it's essential to ensure your team has the right access to the software they need to be productive. Without a unified process in place, this accountability is fragmented between HR data and IT systems, leading to inefficiencies and heightened security risks.
Access Management & Identity
Manage your people and their apps in one place.
Power IT processes and identity with unified employee data. Automate the right level of access at every step in the employee journey to unlock new levels of efficiency and compliance.
Access Management Unifies HR and IT
For HR Leaders
Manual provisioning might delay new hire onboarding and burdens IT with setting up email and software tools.
For IT
Managing access is labor-intensive and prone to errors, risking security and compliance. Siloed IT and HR systems require multiple updates when employees change roles, increasing the risk of data vulnerabilities.
How Access Management Works
Step 1: Paylocity Employee Record Created
Your Paylocity employee data serves as the single source of truth across all teams.
Step 2: Employee Synced to the Active Directory
Accounts are automatically provisioned based on roles, locations, teams, and more.
Step 3: Access Granted to Key Software Systems
Data syncs automatically throughout the employee lifecycle.
Streamline HR and IT Processes
Faster New Hire Onboarding
Automate email and Active Directory account creation without submitting IT tickets. Give new hires immediate software access so they can reach productivity faster.
Greater Employee Productivity
Employees access their apps with one-click via SSO, centralizing workplace tools while eliminating password fatigue and phishing vulnerabilities. Smartphone and smartwatch support make secure access just a tap away.
Seamless Employee Changes
Get alerts and automated triggers as employees are hired, change roles, and move on, ensuring everyone has the right access and permissions at the right time.
Automated Account Creation
Sync employee data to your Active Directory to create fast, error-free employee software access based on roles, departments and locations. Granular controls ensure everyone has the right level of access and permissions.
Simplified App Administration
Provision access to platforms like Office 365, Google Workspace, Zoom, and Salesforce plus 7,000+ additional software titles to ensure support for even the most specialized applications.
Integrated SSO and MFA
Unlock one-click employee access to productivity software without separate passwords. Smartphone and smartwatch apps with integrated SSO and MFA add additional protection to safeguard company data, making logins faster and easier than typing a password.
Turnkey Configuration for Your Existing Software
Security and Compliance You Can Count On
Access Management Features
SSO
- Cloud directory
- Unlimited SAML and OIDC authentication
- Single directory integration
- Windows Domain Authentication
- Mobile single sign-On
- Password policy management and reset
- Prebuilt integrations via App Catalog
- Multiple languages
- Custom branding
- Standard and custom reports
- SIEM integrations
Advanced Directory
- Directory and identity synchronization
- Unlimited directory integrations
- Custom fields & mappings
- Directory provisioning
- Security policies
- Custom connectors
- Trusted IDP
- VLDAP
Multi-Factor Authentication
- Multi-MFA configuration
- Multiple device support
- Multiple authentication factors per policy
- TOTP & Hardware Tokens
- OneLogin Protect
- MFA registration API
- Authorization APIs
- Third party integrations (Google, Duo, Symantec, Yubikey, etc.)
- Password blacklist
- Email MFA
- Security questions
- OneLogin SMS and voice
- Biometric Factors (Windows Hello on PCs, Touch ID on Macs)
HR-Driven Identity
- Automatic sync to OneLogin Cloud Directory
- Automated identity workflows
- Role-based access control (RBAC)
Lifecycle Management
- Automated user provisioning
- Automated user de-provisioning
- Custom attributes
- Flexible entitlement mappings
- Admin approval workflows
- Application-specific rules
Related Resources
Modern Workforce,
Employee Management
Blog Post
September 11, 2024
Human Resources,
Modern Workforce
Blog Post
January 15, 2024
FAQs about Identity and Access Management Solutions
Identity management software, also called “identity and access management (IAM)” ensures that only authorized employees can access software and platforms they need to do their jobs. Paylocity streamlines this with Access Management, syncing HR data to the IT Active Directory.
Yes! With Access Management, you can transition to SSO across your workforce. While employees will still need a master password for their corporate account, they will no longer create passwords for every system. This reduces the many vulnerabilities faced with reused passwords, weak passwords, and leaked passwords that may be unknowingly phished or included in data breaches.
Access Management has out-of-the-box support for common workplace platforms like Office 365, Microsoft Teams, Google Workspace, Salesforce, Monday.com, Slack, Zoom, Asana, Box.net, DocuSign, Dropbox, Zendesk and ServiceNow – along with 7,000+ apps listed in the OneLogin directory.
While we have a seamless integration with Access Management, we partnered with industry-leading OneLogin to power this new solution. This allows our customers to get the best HR tools from Paylocity, synced with leading security tools from OneLogin.