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HR & Payroll Software for Restaurants & Hospitality

HR & Payroll Served Up in Style  

To give your guests the best experience, you have to take care of your workforce. Make your restaurant, resort, or other service industry business a great place to work with a top-rated, intuitive, mobile-friendly HR and payroll software that helps you control the chaos today so you can build a stronger tomorrow.

  • Save time by automating workflows in payroll, scheduling, and compliance.
  • Simplify company-wide communication with the Paylocity app.
  • Engage a new generation of workers with mobile-friendly shift-swapping and video tools.

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Revolutionize Your Restaurant HR

With Paylocity, managing your restaurant’s HR is as quick as your service. Get the tools you need for a smoother operation.

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Remove HR Challenges From Your Menu

Automated, Agile Payroll  

Effortlessly manage payroll, taxes, and more by leveraging automation. 

  • Support schedule changes, shift swapping, and short-notice workforce fluctuations with minimal disruptions to your processes.
  • Maintain tax compliance for tipped employees.
  • Let employees choose their own paydays with on-demand pay.

Streamline Tasks & Information Collection

Use HR and payroll technology that’s as connected to your business as you are.

  • View checks, request time off, clock in and out, update personal data, and see the company org chart to find and interact with colleagues.
  • Focus on the bigger picture by automating administrative work and centralizing your document library.
  • Manage compliance from a single dashboard and access on-demand compliance courses to stay up to date.

Keep Up With Your Workforce 

Focus on your people and productivity rather than paperwork.

  • See centralized, accurate schedules on desktop or mobile.
  • Automate scheduling, attendance, shift change requests, and workforce analytics.
  • Get powerful insights from real-time time tracking reports.

Beat the High Turnover

Create a company culture that keeps employees engaged.

  • Build connections with mobile-friendly tools social collaboration tools.
  • Gather feedback and gauge employee sentiment using advanced, customizable surveys.
  • Invest in employees’ futures by offering learning and development opportunities.

Build a Software Ecosystem

Have the flexibility to choose software and systems that are best for your organization and talk to each other.

  • Automate the flow of data to and from the platform without the hassle of disparate data, time-consuming management, and poor user experience.
  • Seamlessly connect to your POS and other business-critical systems.

What’s in Your HR Recipe?

Step into the kitchen where Paylocity is the secret ingredient to a happier, more connected staff and lets HR focus on what truly matters: cultivating a community where everyone feels at home.

The Paylocity Difference

Your Success Matters

We partner with you from day one, bringing deep industry expertise and award-winning support. We’re there for you at every step.
 

See How

Leading Product Innovation

We invest our revenue back into our product to keep our platform on the cutting edge and drive better business outcomes for you.

Explore Solutions

Empowering Employees

We go beyond providing easy access to info like PTO and pay stubs. Our one-of-a-kind platform keeps employees connected to employers and to peers.

Drive Engagement

Supporting Restaurants & Resorts Just Like Yours

Prioritizing People to Achieve Massive Growth

Restaurant group Upward Projects said goodbye to their legacy vendor and turned to Paylocity to help manage 30% growth rate and make sure the company maintains its mission to “make people feel good."

Meet Upward Projects

Improving Employee Experience Across 27 Locations

HMC Hospitality, the parent organization of The Original Hooters restaurants, switched from ADP to Paylocity and uncovered time and cost savings, while simultaneously improving employee engagement.

Meet HMT Hospitality

Luxury Hotel Group Delivers More with Smarter HR

The emergence of the gig economy has intensified the battle for talent in a space that has historically seen exceptionally high turnover rates—yet when people join the Noble House team, they tend to stay.

Meet Noble House

How to Overcome 5 HR Challenges in the Service Industry

Today’s service industry organizations need a complete HR and payroll solution to exceed their goals and overcome these five business challenges.

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related resources

How to Run Payroll for Restaurants
Payroll
How to Run Payroll for Restaurants
Blog Post
December 29, 2022
Paylocity Shares Retention Insights for Restaurants and Hospitality
Human Resources, Employee Management
Paylocity Shares Retention Insights for Restaurants and Hospitality
Blog Post
 13 Must-Have Payroll Software Features
Payroll
 13 Must-Have Payroll Software Features
Blog Post
January 02, 2024

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FAQs on Restaurant Payroll  

When choosing a restaurant payroll provider, there are several factors to consider. 

  • Make sure the provider offers the specific services you need, such as handling taxes and compliance with labor laws. 
  • Look for a provider with a good reputation and positive customer reviews. 
  • Consider the cost of the service and whether it fits within your budget. 
  • Check if the provider offers online access to payroll information and employee self-service portals. 
  • Look for a provider who can integrate with your current accounting software. 
  • Evaluate the level of customer support offered by the provider. 

Ultimately, it's important to choose a provider that can meet your specific needs and provide excellent service at a reasonable cost. 

Employers are generally not responsible for paying payroll taxes on tips that employees receive from customers. However, there are some exceptions and rules that employers must follow when it comes to tips and payroll taxes. 

  • Employers are responsible for withholding income taxes on tips, just like they do for regular wages. 
  • Employers must report all tips received by their employees to the IRS, either through Form 8027 (Employer's Annual Information Return of Tip Income and Allocated Tips) or by including them in the employee's W-2 form. 
  • Employers may be required to pay FICA taxes (Social Security and Medicare taxes) on tips if the employee's total wages (including tips) are less than the minimum wage and the employer makes up the difference. 
  • Employers should be aware of state-specific laws regarding the reporting and payment of payroll taxes on tips. 

It's important for employers to be aware of the rules and regulations regarding tips and payroll taxes and to comply with them to avoid penalties and fines. 

Tip compliance refers to the rules and regulations that employers must follow regarding the reporting and payment of payroll taxes on tips that employees receive. The employee agrees to report tips at a set rate, and the employer reports these tips to the IRS, either through Form 8027 or via the employee’s W-2 form. 

The IRS provides guidance on tip reporting and recordkeeping with further information. 

How to reduce turnover in the restaurant and hospitality industry? 

Businesses in the restaurant and hospitality industry can reduce turnover by creating a company culture of engagement. Engaged employees are happier, more loyal, and more productive than their disengaged counterparts — meaning higher profitability for your organization. By creating connections between colleagues and investing in your employees, you can build a workplace that will win and keep top talent.  

Overtime pay is calculated by multiplying the employee's regular rate of pay by 1.5 for each hour worked over 40 hours in a workweek. The regular rate of pay is the employee's total compensation (including base pay, bonuses, and commissions) divided by the number of hours worked. 

  • First, determine the employee's regular rate of pay, which is their total compensation (base pay, bonuses, commissions) divided by the total number of hours worked. 
  • Next, determine the number of overtime hours worked by subtracting 40 hours from the total number of hours worked in the workweek. 
  • Multiply the regular rate of pay by 1.5 to calculate the overtime rate of pay. 
  • Multiply the overtime rate of pay by the number of overtime hours worked to calculate the total overtime pay due. 

 

For example: An employee works 45 hours in a week and earns $10 per hour. The employee's regular rate of pay is $10. The employee worked 5 overtime hours in that week. 

  • Overtime rate of pay = $10 x 1.5 = $15  
  • Overtime pay = $15 x 5 = $75 

 

Some states have different overtime laws and regulations, and some employers have to pay time and a half for any hours worked over 8 hours in a day. It's important to check the state and federal laws and regulations for your specific situation.